Lindley Out of School Club – Privacy
Notice
Your Personal Data:
What we need
Lindley Out of School Club will be what’s known as the
‘Controller’ of the personal data you provide to us. We collect basic personal
data about you and your child/children for administration and correspondence
purposes. This includes name, address, child’s date of birth, email, school
class, parents’ contact details and in some cases bank details. We also collect
some sensitive personal data such as ethnic origin and any medical information
which may be needed by staff in Club.
Why we need it
We need to know your basic personal data to provide you with
up-to-date and relevant information. We will not collect any personal data from
you that either we do not need or are not required by governing bodies.
What we do with it
All the personal data we process is processed by our staff
in the UK, however for the purposes of IT hosting and maintenance, this
information is located on servers within the European Union. No third parties
have access to your personal data unless the law allows them to do so.
We have a Data Protection regime in place to oversee the
effective and secure processing of your personal data.
We will only use your name, address, phone number and email
address as an emergency contact and other services e.g. to update you with the
running of the Club, monthly newsletters, advertising our Playscheme and
upcoming Committee meetings.
How long we keep it
We are required under UK tax law to keep your basic personal
registration data (name, address, contact details) for a minimum of 6 years
after your leave us, after which time it will be destroyed. Any medical
information such as accident records, safeguarding and complaints we keep until
your child/children have reached the age of 21 years, due to OFSTED
requirements. Approved photographs will be kept until your child/children leave
the Club, unless part of an agreed advertisement.
What are your rights?
If at any point you believe the information we process on
you is incorrect, you can request to see this information, and have it
corrected or even deleted. If you wish to raise a complaint on how we have
handled your personal data, you can contact our Data Controller who will
investigate the matter. If you are not satisfied with our response or believe
we are processing your data not in accordance with the law, you can complain to
the Information Commissioner’s Office (ICO).